Bookkeeper

bookeeper

WHO WE ARE

The Yolo Food Bank was established in 1970.  From the beginning, our dedicated staff and Board of Directors have made it our mission to fight hunger in Yolo County.  We partner with communities and other non-profits to distribute healthy food to our neighbors in need.

POSITION SUMMARY

The Bookkeeper reports directly to the Director of Accounting and is responsible for accounts payable, accounts receivable, and grant accounting. Assist with financial statement and management report development. The position also performs other accounting and administrative duties as needed.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

  1. Accounts Receivable: Receives, allocates, and posts funds received by YFB (e.g., cash, checks, credit card payments) electronically, timely and accurately, and in compliance with local, state and federal government reporting requirements.
  2. Non Profit Agency billing:  Responsible for inputting invoices from Agency food pickups and providing monthly statements to same.  Responsible for monitoring past due invoices and informing Programs and Nutrition Center personnel when agency accounts have exceeded limits.
  3. Food Purchasing:  Responsible for maintaining food purchase spreadsheet, gathering invoices, BOL’s and processing payments.
  4. Food Inventory:  Responsible for updating food value inventory in accounting software (GJE) with data from Director of Operations and food purchasing spreadsheet.  Directly reconciles purchased food in inventory software (P2) with accounting software for accuracy.
  5. Accounts Payable: Receives invoices, verifies and prints checks for signature, then mails them to YFB vendors; uses spreadsheets and/or electronic databases for tasks, timely and accurately, and in compliance with local, state and federal government reporting requirements.
  6. Payroll:  As backup to Accountant, reviews timesheets and verifies approvals for electronic payroll, makes corrections as needed, identifies possible discrepancies, and inputs other charges as needed for electronic processing and payment. Assists in the reconciling of payroll and electronic time tracking reports monthly; and performs final paycheck calculations. Also, maintains accurate records of payroll documentation and transactions.
  7. Verification and Reconciliation: Verifies expenses and receivables on financial statements, ledgers and accounts for errors and makes appropriate corrections or refers to Director of Accounting if errors are of a complex nature.  Also, prepares management reports related to accounts payable and receivables.
  8. Grant Accounting:  Responsible for gathering appropriate expense documents (invoices/payroll reports) monthly/quarterly and completing reimbursement forms per funding agency as assigned by the Director of Accounting.  Serve as backup to all other grant billing in the absence of the Grant Accountant.
  9. Updates Standard Operating Procedures as needed.
  10. Processes annual 1099 reporting timely and accurately.
  11. Processes quarterly sales use tax payments.
  12. Occasionally drives to bank for related bookkeeping or administrative duties (e.g. deposits). 

Other Duties and Responsibilities:

  1. Provide accounting and administrative support as needed.
  2. Perform all other duties as assigned.

MINIMUM QUALIFICATIONS

Experience, Knowledge, Skills and Abilities Required: 

  1. Strong experience in all facets of accounting in accordance with Generally Accepted Accounting Principles (GAAP) activities, especially related to grants.
  2. Experience with payroll and nonprofit accounting 
  3. Experience in Oracle NetSuite highly preferred, or extensive experience in similar accounting software.
  4. Experience in accounts payable and receivable and electronic payroll systems; reconciling accounts; and using spreadsheets and electronic databases. Experience assisting with financial reporting preferred.
  5. Strong math and organizing skills.
  6. Knowledge of quarterly sales tax use and 1099 preparation.
  7. Assists with preparing documentation for an audit.
  8. Experience in the creation and use of Excel spreadsheets.
  9. Able to learn and use electronic systems and databases effectively and efficiently.
  10. Excellent communication (written and oral) skills.
  11. Strong telephone and customer service skills.
  12. Focus on details and accuracy in all aspects of duties.
  13. Able to perform general clerical duties, including but not limited to, photocopying, faxing, mailings, and filing accurately and timely.
  14. Able to manage a busy load of data entry transactions with accuracy.
  15. Able to manage multiple tasks, frequent interruptions and deadlines with flexibility.
  16. Able to work effectively and efficiently alone or as part of a team.
  17. Able to maintain confidentiality in all aspects of donor, client, staff, and nonprofit partner activities and information.

CERTIFICATES AND LICENSES

  1. Valid California driver’s license and evidence of insurability.

COMPENSATION AND BENEFITS

Salary range is $26.00-$30.00 per hour, plus benefits including, 4 weeks Paid Time Off, 10 paid holidays, medical and dental insurance, 403(b) retirement plan match, Flexible Spending Accounts, employer paid life insurance, Employee Assistance Program and $100.00/year YFB clothing allowance.

APPLICATION PROCEDURE

Please submit a resume and cover letter to Angela Hofstrand, Director of Human Resources, at angela@yolofoodbank.org.

Yolo Food Bank is an Equal Opportunity Employer and complies with applicable state and local laws.

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